How to Write Email to a Professor About Grades [Samples]

Okoma V.
8 Min Read
Email to a Professor about grades

A student may write an email to a professor about grades or a grade request for a variety of reasons. You may be wondering what your average is, or you may believe a specific grade was unfair.

You can successfully discuss your concerns with your professor via email.


Education can be very demanding, and even if you do your best, you may receive grades that you do not deserve.

This could be the result of an emergency or poor performance. However, in such cases, you can write a letter to the professor about the grades.

This section will provide you with information on how to write an email to a professor about grades, as well as Sample Templates.


How to Write an Email to a Professor

Before writing an email, consider why you’re writing and what you’d like to write about. A professor’s time may be limited because he may be teaching multiple sections of the same class or completely different courses.

Make certain that you are well-prepared so that you do not waste the professor’s time. In the subject line of your email, include the reason you’re writing as well as the title of your course and section.

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This way, your professor will understand why you are writing. Even if you are pals with your professor, it is important to identify him and speak to him in a formal manner.

How to Write About Your Concerns?

Try to begin your email with a clear description of yourself. Ensure to include your full name at the start of your email, then proceed with a polite question.

Make it an objective to be as brief as you can when asking your question but also be specific and crystal clear. However, be sure to maintain politeness in your writing.


Let us take for instance:

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“Sir please, can you explain to me why I got this grade? If we could talk about this problem in person, I will be glad to meet with you.”

Don’t forget to include your phone number and email in your letter, so the professor will be able to contact you. Finally, politely end your email.

Can I ask my professor to raise my grade?

Your ability to persuade your professor to increase your grades is dependent on your correlation with him. One method is to request an additional paper or assignment from your professor in order to earn extra points.

However, please remember that several professors do not provide extra credit. Learning how to write an email to a professor about grades and their increment, on the other hand, can help. Some examples are provided below.


In your Writing, How do you Express your Concerns to a Professor?

Begin your email by introducing yourself. Include your full name, as well as the name and numerical identification of the class about which you are writing. Include a courteous request.

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Describe your problem in a few words. Be specific. Make an effort to be courteous and considerate of your concerns.

Change your professor’s preferred method of handling the situation.

Please include your contact information, such as your email address and phone number. Finally, end with a polite expression of gratitude and positivity.

Email to a Professor Example:


“I’d be delighted to hear from you about something affecting my grade in your class. I’m not sure why I received a D on the paper I wrote titled “Music in the Classroom.” Could you please tell me why I got this grade?

Please let me know if you prefer to discuss it in person. I would be delighted to meet with you during your office hours. Thank you for taking the time to read this.

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I want to do well in your class, and I’m hoping that our communication will assist me in doing so more effectively. Please accept (your first and last name) best’s wishes.”

What are the Characteristics of a Good Professor?

A professor possesses a number of characteristics. Here are a few exceptional attributes of a good professor, based on research:

  • Characteristics that fascinate, as well as an effective teaching style.
  • Great professors not only shape minds but also build strong bonds and communicate with students with a wide range of personalities.
  • Capability to Set Objectives.
  • Ingenuity in Classroom Management.
  • Expertise in Curriculum.

Read also: 10 Effective Qualities Of a Successful Student


How to Respond to the Professor’s Answers?

You may have to wait for several days for your professor to read and probably reply to your email. Note, you shouldn’t call or try to quicken a reply from your professor.

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However, be sure to send a thank you reply whenever your professor replies to your email. Know that patience and a heart of gratitude are enough to change anyone’s heart no matter how tough they are.

What Should You Do if Professor Doesn’t Respond?

If he or she doesn’t respond to your email, it may mean he or she is probably busy and has no time to read your email. Just try to be understanding and try as much as you can not show your anger.

If the professor has some time, he or she may talk to you about your problem and give you some hints on improving your grade. And if the professor is busy, he or she will plan when you two can discuss your grade. Just be patient and polite.


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